On the PO, the AP terms must reference a terms id that is flagged as PWP
On PO à ONLY items on the SUBCONTRACTOR TAB can be used
On AP invoice, the AP terms must reference a terms id that is flagged as PWP
The JOB must be invoiced with the associated Subcontractor tab items and PAID by the customer to be approved for AP payment.
WARNING: DO NOT FLAG both the Pay-When-Paid AND Requires Approval box.
If using a PO, the PO must reference a WORKORDER #
On PO, the AP terms must reference a terms id that is flagged REQUIRES APPROVAL
On PO à the GENERAL TAB and INVENTORY TAB can be used
The AP invoice must reference a WORKORDER #
On AP invoice, the AP terms must reference a terms id that is flagged REQUIRES APPROVAL
For PWI, requires the following REGISTRY option be established:
Id: SYS-START-SSRVCEBLLNGCMPTE
Contents: AutoReleaseHeldVouchers=true
If using PWI, the service workorder must be invoiced with the associated costs from the PO.
PO not required. PO may reference a JOB or no job. If Workorder# used, system will check for
the above registry option to determine if an invoice can be released for payment.
On AP invoice, the AP terms must reference a terms id that is flagged REQUIRES APPROVAL
WARNING: DO NOT FLAG both the Pay-When-Paid AND Requires Approval boxes.
For PWP terms, use: Approved PWP Invoices, titled: PWP Approve List and enter the AR Invoice # (run PWP reports for AR Invoice# if not known). See Pay-When-Paid Overview for help on how to approve payments for vendors requesting payments prior to invoicing. Once PWP invoices are approved, then run: Select Invoices for Payment , titled: Vendor Date to Pay List
For terms: REQUIRES APPROVAL, use either:
If RA – use Approve Held Invoices (AP Payment Approved List)
If PWI – do Service Invoicing. Print Billing Worksheet to show Vendor Invoice Releases and create service invoices with associated PO costs. If the vendor is requesting payment before invoice has been created, do step a from above.
Then run: Select Invoices for Payment , titled: Vendor Date to Pay List
1) Cash Requirements - If a number sign (#) follows the date in the Date to Pay Column, the invoice requires approval (see PWI). If PWP, this verbiage prints in the Date to Pay Column. By selecting the start date and end date, you are selecting which invoices fall into the following 3 columns on the report: PAST, CURRENT, FUTURE. This report in combination with the Date to Pay List allows you to select which invoices/vouchers that you want to pay.
2) Pay When Paid Report (RAPPWPV) – prints by Vendor
3) Pay When Paid DrillDown Report (DAPPWPS) – prints by JOB