Maintains Accounting Periods (batches) that journal entries are assigned to.
Create a batch for June, 2016.
Required to complete Journal Entries, Post Invoices, etc.
To enable field-level validation of the Unvouchered Payables, WO Inventory to GL and WO Other to GL boxes, refer to Registry Entry to Control Accounting Period Default Settings.
Global Settings: set default accounting period on log in.
Note: this Help Topic lists the standard configuration of all fields that may be included in this record. If you are using a customized system, the fields displayed on your screen may not exactly match the order or status (required, optional, default, display-only, hidden, etc.) of the fields described in this Topic.
Accounting Period Id: (15 character, only . and , special characters)
A unique Id; this field is required. For example, 09jan for a batch for January 2009.
Account Name: (40 character)
A brief description of this accounting period; is optional but recommended.
Security Id:
If multiple location security is implemented on your centralized database system, accounting periods should always be maintained globally (the Security Id should be blank). Multiple default periods by security are NOT supported; only one accounting period can be saved as the default.
Period Start Date: Period End Date:
Defines the allowable effective date range for the transactions in this Accounting Period. Enter the Start and End Dates in mmddyyyy format from the keyboard, or double-click to bring up the Calendar viewer to do so. Validation ensures that the End Date does NOT precede the Start Date when the record is saved. Note that it is not an error when the Start Date and End Date are the same.
Fiscal Year (4 integer)
Enter the fiscal year associated with this batch in yyyy format.
Period Status: Active Inactive
Select the correct status for this accounting period (Active, Inactive) by double-clicking on the circular radio button next to the desired Period Status (keyboard users should Tab to the desired radio button and then press the Spacebar to select it). If an Accounting Period Record is flagged as inactive, you will be unable to complete a journal entry.
Default Period
If this box is checked for an active accounting period, it will default when adding Inventory Items to the Work Order INV tab, creating a Purchase Order, and receiving items in the PO/Inventory Receipts Journal. Double-click on this box to check/clear it.
If you use the current default accounting period to create the new default accounting period (and you leave the Default Accounting Period box checked), the system will ask if this accounting period should replace the existing period as the default. If you click 'Yes', the system will remove the default flag from the older period, and save the new period with the Default box checked. If you answer 'No', you must clear the Default Accounting Period box (by double-clicking on it or pressing the Spacebar) before the system will let you change the record.
When an Accounting Period record is saved, the user is warned if there is no Accounting Period flagged as Default.
Accounting Period User1: Accounting Period User2: (30 character)
These optional fields enable you to retain additional information about this Accounting Period.
Enable AP History Enable AR History Enable GL History
Enable IM (Inventory Management) History Enable JC History
These boxes enable you to control posting of transactions to the various history files. In most cases, all boxes should be checked (by double-clicking on this field or pressing the Spacebar). The system will warn you if attempt to save or change this record with one or more boxes blank.
Loading Historical Data
However, you may wish to blank the Enable GL History (and possibly the Job Costing History) boxes during your initial load of historical data. Doing so avoids the problem of having invoices issued months ago impact GL History. If you do so, be sure to change accounting periods when you "go live" so that all of your accounting transactions will be saved to history correctly.
Unvouchered Payables
This feature is generally deprecated in favor of the Create EOM Unvouchered AP GL Entries function.
In versions prior to 6.1, Unvouchered Payables accounting could only be triggered by receiving items (either in the PO/Inv Journal or in the PO directly) for an accounting period where the Unvouchered Payables flag is checked in the Accounting Period record. If your firm is running with multiple operating company/branch security, this enables you to control the implementation of Unvouchered Payables by security. Note that the system will still use the Unvouchered AP GL account in the Inventory Group record.
WO Inventory to GL
The system will only post GL transactions for Inventory entered on Work Orders if this flag and the Enable GL History flags are checked.
Work Order Other to GL:
In releases prior to 7.3, the GL was never impacted from Work Order Other tab entries. In version 7.3, the Work Order Other tab will write to GL if this field is flagged. This feature may also be used in conjunction with the expensing of chargeable company Assets.
Note: the sys-viewer-vwrkordr registry option RestrictWOOthercost should NOT be set to true if this option is enabled.