A PO should be cancelled when none of the items on it are required from the Vendor and none of the items on it have been received from the Vendor, or have been marked as received and then un-received.
Canceling a Single Line: To cancel a single line on a PO, mark only that line as Cancelled. Note: You cannot cancel a line if it has been received. Verification has been tightened so that once a PO line has been checked "Cancelled", the system disallows changes to all fields except the 'Cancel?' option.
The status of the PO determines the steps required to mark it cancelled.
1. Change the Status of the PO to Cancelled.
2. Click the Save Record button.
Important Note: If items have been received and then un-received on this Purchase Order, it must printed first. At this point, use the following procedure to cancel the PO.
1. Change the Status of the PO to Pending Cancel.
2. Click the Save Record button.
3. Print the Pending Cancel Order from the Report PO Form function. After you acknowledge that the PO has successfully printed, the system will automatically change its status to Cancelled.