Create and maintain an employee's individualized Earnings information that is used by the system for Labor Journal entries. This tab can include wages, fringes, and job costing entries.
Office Wages, Job Costing Overhead, etc.
This Tab must be completed for each employee on your payroll, unless they are part of the Earnings Group specified in the main Employee record. In this case, the Earnings Group would be used as the default for time card entries. Typically, Earnings Groups are used in Union Payroll applications.
Premium Earnings: It is possible to accommodate the situation where an employee could have a base rate and the earnings group could be used to add a premium ON TOP of that base employee rate. Refer to Registry Entry - Compute Payroll for the appropriate registry entry.
Earnings Id:
Enter a valid Earnings Id (or double-click to select from your firm's list of Earnings records).
Important Note for Multiple Wage Entries:
We support multiple HOURLY amounts to multiple Earnings ID’s.
We do NOT support mixing HOURLY and SALARY
We do NOT support multiple SALARY amounts
Amount: (numeric format 00000000.00)
The dollar amount (per Amount Type). For example, $12.50 hourly, $43,000 annual salary, etc.
Amount Type:
This field specifies what the Amount field represents: hourly, salary (annual), or percent.
The Amount Type of Fixed (per Payroll Period) is available for Fringes. This could be used to record taxable, company-owned vehicle usage. Validation ensures that the Amount Type of Fixed may only be selected if all of the following are true:
The Earnings Type is set to Fringe
The Fringe is not Accrued
The Fringe is not Job Costed
Start Date: (date format mmddyyyy) End Date: (date format mmddyyyy)
Enter starting and ending working dates to define the time period that this Earning Id and Amount is valid for. These fields are compared with the Effective Date of labor hours recorded in the Labor Journal or the LAB tab of Work Orders. Enter the dates in mmddyyyy format or press Alt+F7 (or double-click on the field)to access the Calendar to do so.
If more than one line is entered for the same earnings id/pay type combination, the dates must NOT overlap. The system now validates that no overlap occurs.
Tip: Handling Salary and Hourly Wage Increases
If this employee receives a earnings increase, you would add a new Earnings line (or lines) with a Start Date corresponding to the first working day (the Effective Date of the labor hours entered) at the new salary or hourly wage BEFORE POSTING LABOR HOURS. The End Date of the old Earnings line should be the last Effective Date worked at that rate (or the day preceding the new Start Date). Hourly Employee's wages may be increased on any date within a pay period BEFORE POSTING LABOR HOURS. Note: For Salary Employees, the Start Date in the Earning tab must always correspond to the Start Date of the Payroll Period the increase will occur in. Hourly Employees may get an increase in the middle of a Pay Period BEFORE POSTING LABOR HOURS, but Salaried Employees may not. If an Hourly employee gets an increase in the middle of a pay period, the user should set up the increase BEFORE posting hours to the LABOR JOURNAL/WORKORDER.
Add Pay Rate Factor?
If this box is checked (by double-clicking or pressing the Spacebar), the Rate Factor (in the Pay Type record) will be used to calculate the Pay Rate when making time card entries in the Labor Journal.
Wage - Fringe - Burden - Standard Cost
Taxable? Job Cost? Accrue?
These display-only fields default from the Earnings record.
Click the Magnify Button to Access
Pay Type:
This field should only be completed to enable an alternative way of determining overtime or double-time pay. This would be done if overtime isn't at a 1.5 multiplier. In this setup, you would create two earnings lines for base wages for the same Earnings Id:
The first earnings line for base wages would be your regular one; the Pay Type would NOT be filled in.
The second earnings line for base wages line would be for the same Earnings Id, but with the Pay Type Id completed. Typically, it would point to an OT Pay Type with its Rate Factor set to 1.0; . In addition, you would specify the actual OT pay rate in the earnings line. This line would be used instead of the first ONLY IF the Pay Type matched on the Labor lines entered.
Example:
Earnings Id: Amount: Pay Type Id:
base 27 (blank)
base 43 OT (rate factor = 1.0. Hours Type=Worked, Category=Overtime)
In this example, when time was entered using a Pay Type of ‘OT’, the base earnings would be calculated as $43.00 instead of $40.50 per hour (27.00x1.5). In the traditional SAMPRO setup, the line 2 entry would not exist and the Pay Type would have a Rate Factor of 1.5. In that scenario the employee's OT pay rate would be $40.50 per hour (27.00x1.5).