GL Account Types are used to set the default values for GL Accounts and to enable grouping on accounting statements.
Create general Income and Expense types, such as Cash and AP Trade (assets).
Required to complete GL Accounts.
Note: this Help Topic lists the standard configuration of all fields that may be included in this record. If you are using a customized system, the fields displayed on your screen may not exactly match the order or status (required, optional, default, display-only, hidden, etc.) of the fields described in this Topic.
GL Account Type Id: (15 character, only . and - special characters)
A unique Id for this record. This field is required.
Account Name: (40 character)
A brief description of this type: this field is optional but recommended.
Security Id:
If multiple location security is implemented on your centralized database system, this informational field displays the Security Id of the local user that created this record. If multiple location security is not implemented on your system, or if this record was created by a global user, this field will be blank.
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Category |
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o Current Asset |
o Current Liab |
o Capital Inc |
o Operating Inc |
o Cost of Sales |
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o Fixed Asset |
o Long-term Liab |
o Ret Earnings |
o Other Inc |
o Operating Exp |
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o Other Asset |
o Other Liability |
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o Other Exp |
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Account Type Category – Display Only |
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Asset |
Liability |
Equity |
Income |
Expense |
Select the correct Category for this type by double-clicking on the circular radio button next to the desired Category (keyboard users should Tab to the desired radio button and then press the Spacebar to select it). Setting the Category will also set the old Account Type Category field to the appropriate value.
SAM Pro will continue to use the old Account Type Category field, but DB Analytics will use the new Category field. Therefore, if DB Analytics will be implemented, support or a designated user should categorize the new field in all existing GL Account Type records.
Report Order
This optional field enables you to control the listing order of accounting reports. If the report order field is not filled out, accounts will appear in alphanumeric order within the following sequence:
Report Order
Account Type Category
GL Account Type
GL Account
Notice that in this situation, Expenses would fall before Income on your GL Reports.
Job Use: All Direct Indirect None
The default value of All preserves the existing validation behavior which means there are no restrictions on job/gl account combinations. Direct and Indirect (Overhead) are used to indicate the type of jobs that can be used with GL Accounts of a particular GL Account Type in the following journals:
AP Journal – Inventory, General, Sub and Material Returns tabs support Job Use
Tax tab requires GL Account Job Use of None or All
Recurring AP Journal
Sales Journal
Cash Receipts Journal – AR tab supports Job Use
Other tab require GL Account job use of None or All
GL Journal – accepts only 'None, All' accounts
Inventory Adjustments Journal – validation works on save.
Job Journal
Purchase Order viewer
Quote viewer
Also See...
GL Accounts Viewer