GL Entity Viewer (Entity)

Purpose:

Identifies a profit/overhead center.

Example:

Suppose that your company provides both plumbing and air conditioning service. Creating GL Entities for these profit centers (e.g., ACSERV and PLUMBSERV) would enable you to track the profitability of each. Another example could be an engineering firm that provides both civil and structural engineering. In this case, GL Entities of CIVENG and STRUCENG would enable your firm to track the profitability of each.

In addition to the GL Entities defined for profit centers, if Intercompany Processing is implemented, a GL Entity should be defined for use in Due To’Due From transactions. This type of Entity will be reference on the Company record’s GL Tab in the Balance Sheet Default GL Entity field.

Usage:

Advanced financial reporting.

See Intercompany Processing Overview for this record’s use in conjunction with Intercompany Processing.

Referenced in Records: GL Entity Group, Client Order, Purchase Order, Sales Tax Authority, Client Site, Deductions, Work Order/Invoice Data, Job, Earnings, AP Check, Other Rate, Tax Authority, Job Cost Code, Workers Comp State.

Referenced in Journals: Job, GL, GL Budget, Labor, AR Sales, AR Cash Receipts, and Payroll Adjustments.

Important Fields:

Main Tab:

Note: this Help Topic lists the standard configuration of all fields that may be included in this record. If you are using a customized system, the fields displayed on your screen may not exactly match the order or status (required, optional, default, display-only, hidden, etc.) of the fields described in this Topic.

GL Entity Id: (10 character, only . and - special characters)
A unique Id for this GL Entity. This field is required.

GL Entity Description: (40 character)
A brief description of this GL entity (optional).

Company Id
This field must be completed if Intercompany Processing is implemented (the sys-ffv-global-settings registry’s IntercompanyEnabled option is set to true).

Obsolete?
If this field is checked, the record is considered Obsolete, and it may not be directly specified during data-entry (either by entering the Id or selecting it from a list). Obsoleted records can be edited and the Obsolete option can be un-done when necessary. When you check the Obsolete field, the following message box will be displayed:

“You have elected to obsolete this record. Would you like to see existing references to this record?”

If you click Yes, the system will display a viewer that provides click-through access to all tables referencing this record: see References List for details.

GL Account Usage Filter (SQL)
Reserved for future use.

Security Id:
If multiple location security is implemented on your centralized database system, this informational field displays the Security Id of the local user that created this record. If multiple location security is not implemented on your system, or if this record was created by a global user, this field will be blank.

 

Entity Groups Tab

This display tab lists all GL Entity Groups which include this GL Entity.  Double-clicking on a line opens the selected GL Entity Group.

Also See...
 GL Entity Group  Top Bar Buttons  Side Bar Buttons