Insurance Viewer


Specifies the types of insurance carried by your vendors.


This record is used in conjunction with subcontractor control. Create a record for each type of insurance that is required to be in effect for your subcontractor vendors. Referenced in the Vendor and Purchase Order records, AP Journal and AP Checks.


WC, Liability, Auto, etc.

Important Fields:

Note: this Help Topic lists the standard configuration of all fields that may be included in this record. If you are using a customized system, the fields displayed on your screen may not exactly match the order or status (required, optional, default, display-only, hidden, etc.) of the fields described in this Topic.

Insurance Id: (15 character, only . and - special characters)
Uniquely identifies this record; this field is required.

Insurance Description: (30 character)
Briefly describes this record: optional but highly recommended.

Security Id:
If multiple location security is implemented on your centralized database system, this informational field typically displays the Security Id of the user that created this record.

Block Payments?
If this box is checked, and the check date falls outside the insurance date range specified in the Vendor viewer, the system will prevent you from creating a check for that Vendor.

Block Purchases?
If this field is flagged, and the Vendor’s Insurance is expired (on the Vendor Insurance tab), a PO for the Vendor may only be saved as Unreleased in Version 8.2. In Version 9.0 and above, if the

Vendor is marked as Insurance Required = 'Y'  AND
Vendor Insurance End Date < today AND
Block Purchases = 'Y'

the user will be alerted and the PO will NOT be created.

The PO cannot be released until the Vendor’s insurance is renewed, and the Vendor’s Insurance Tab entries are updated. Note that today’s date is compared with the Start and End Dates on the Vendor Insurance tab in order to determine if the Insurance is expired. This prevents new PO’s from being backdated to when the insurance was in effect.

If this field is checked, the record is considered Obsolete, and it may not be directly specified during data-entry (either by entering the Id or selecting it from a list). Obsoleted records can be edited and the Obsolete option can be un-done when necessary. When you check the Obsolete field, the following message box will be displayed:

“You have elected to obsolete this record. Would you like to see existing references to this record?”

If you click Yes, the system will display a viewer that provides click-through access to all tables referencing this record: see References List for details.