Click the Magnify button to display all fields for this line.Enter hours in the Labor Journal.
Click the Magnify button to display all fields for this line.
Click the Lines View button to display the multiple line view.
Start Time : End Time: (Custom Fields)
If you would like to be able to access these fields for entering and recording employee data, please contact your support representative: a customization file will be needed to display these fields. The following validations will be performed on these fields:
1. Start Time can't exceed End Time unless End Time is empty.
2. End Time can't precede Start Time.
3. Time must be entered in military (24-hour) format.
Changes to either the Start or End times triggers a computation of the Hours.
Hours: Hrs Billable:
Hours (Actual) and Billable Hours. Hours will be used for costing, while Hours Billable will be used to compute revenue for billing purposes. Note that the Hrs Bill field defaults when you enter Hours, but may be adjusted by the user if needed (e.g., enter a single line of labor for a situation where an employee spent three hours on a job (for costing purposes), but you only wished to bill the customer for 2 hours).
Effective Date:
This field defaults from the Effective Date in the header record but may be changed by the user if needed. Enter this date in mmddyyyy format or double-click on this field to access the calendar.
WO Id:
If these hours are to be applied to a specific Service or PM Work Order, enter its Id (or double-click to select from a list). Note that if a Work Order is entered, the Job Id, Job Cost Code, and Billing Item Id's will default.
Time Applied to PM Work Orders:
The PM Invoice Id is typically set in work orders created via Create PM Work Orders. If the PM Invoice field is completed, then all lines entered for this PM Work Order (excluding those marked extra or having revenue) are recorded as being associated to the PM Invoice that has been previously computed/posted.
Equipment Id:
If the user enters a Work Order Id, the system will default in the first piece of equipment on the Work Order’s Equipment tab UNLESS this behavior is disabled via registry (see Registry Option - Do Not Default Equipment Id). If the user double clicks on this field, the system will display a list of all equipment associated with the Client Site referenced in the Work Order.
If the sys-ffv-global setting 'DefaultEquipmentFromWorkorder' is set to false, the user is allowed to set the Equipment Id back to blank. If this registry option is not present or set to true, the Equipment Id must be completed if a Work Order Id is referenced.
Job Id:
The Id of the Job these hours are being entered against. You complete this field if you did not enter the Work Order Id is not filled in. If the Effective Date of the entry falls after the Date Closed of the Job (if any), a warning message will be displayed.
Cost Category:
This required field defaults from the Labor Rate if it is specified in the Labor Rate record. Only those Job Cost Categories with a cost type of Labor will be displayed when you double-click this field. Note that if this field is manually changed, the Labor Rate on this line will default to the Labor Rate specified in the selected Cost Category.
This field also supports enhanced filtering provided by the Cost Code's Job Cost Category Usage Filter. Cost Categories are validated (relative to Cost Codes) during data entry upon leaving the Cost Category Id field. The full relationship is validated again when leaving a child line or saving a record.
Job Cost Code Id: Job Billing Item Id:
If the Work Order Id field is not filled in, enter the appropriate Id's for this Job or double-click to select from a list.
Labor Rate Id: Pay Type Id: Billing Rate Type Id:
These fields default from the Employee record but may be changed by the user. For example, if the default Pay Type is "regular", you might need to change it to "overtime" if overtime hours are being recorded. You may double-click to select from a list of Id's. If a Pay Type/Labor Rate is specified in the Job Cost Category you selected it will override the one entered in the Employee or Job (Prevailing Wages) record.
Note on Overhead Jobs: Although the system initially defaults the regular Pay Type Id in the Employee record, the system will check to see if this Job is flagged as Overhead when you enter the Job Id. If it is an Overhead job, the system will look to the Overhead Pay Type Id in the Employee Record and use this for the Labor Journal Entry. If the Overhead Pay Type field is blank in the Employee record, the regular Pay Type will be retained.
Note: Prevailing Wages Jobs - Employee Overrides
If you are entering time for a Prevailing Wages Job, the values found in the Employee Overrides tab of the Job record will override the default employee Labor Rate and Pay Type. These wage overrides will only be implemented when the cost code type is set to Field.
Registry Setting: Office/Field Determined by Job Cost Code
An option of the sys-ffv-global-settings registry entry (Registry Entry Global Settings ) enables the system to determine whether hours should be considered 'office' or 'field' depending on the Job Cost Code's Work Type setting. If this option is implemented, hours charged to a 'Field' Job Cost Code will be considered field hours, regardless of whether the employee is Office or Field.
Note on Entering Labor Lines with a Billing Rate Type of n/a:
If the billing type is n/a, the system will not calculate the Amount Revenue when entering labor lines, even if the Revenue Rate is completed! Typically, you would leave the Revenue Rate field blank, and enter the Amount Revenue field directly when billing for labor. Note that if you edit a labor line, selecting a labor rate with a Billing Type of n/a, the Amount Revenue on the labor line will NOT be changed.
Description:
This optional field may be used to briefly describe this time card entry.
Earnings Group Id:
If this employee is a member of an Earnings Group (typically, a Union member), this field defaults from the Employee record and will be used to control earnings calculations for payroll. If this field is empty (typically, non-Union employees), the earnings detail on the ERN tab of the Employee record will be used to control earnings calculations for payroll. Note that if you blank out the Earnings Group Id, and the ERN tab is blank, the employee will not be paid for these hours.
Deduction Group Id:
If this employee is a member of a Deduction Group (typically, a Union member), this field defaults from the Employee record and will be used to calculate payroll deductions. In addition to the deductions specified in the Deduction Group, the deductions specified on the DED tab of the Employee record will also be applicable. If this field is empty (typically, non-Union employees), only the deduction detail on the DED tab of the Employee record will be used.
Note: Prevailing Wages Jobs
If you are entering time for a Prevailing Wages Job, the values found in the EMP tab of the Job record will override the default Earnings Group and Deduction Group. Prevailing wage overrides will only be implemented when the cost code type is set to field.
Discipline Id:
This field defaults from the Job Cost Code record, but may be changed by the user. It is typically used in conjunction with union payroll for reporting purposes.
Supervisor Id:
If completed, this field specifies the Supervisor responsible for the work in this entry.
GL Entity:
This field defaults from the Job Cost Code record but may be changed by the user. When Intercompany is enabled and a detail line contains a Job Id, any changes to the line's GL Entity are validated to ensure that the new GL Entity belongs to the same company as the Job. It identifies the profit center to be charged with these hours. You may double-click to select from a list of Id's.
State Tax Authority: Local Tax Authority: Other Tax Authority:
If this timecard entry is for an Office employee, these fields default from the Employee record. If this timecard entry is for a Field employee, these fields default from the Job record. They should reflect the physical location of the employee when he worked these hours for Payroll Tax calculations. You may double-click these fields to select from a list of Tax Authorities.
Salary:
This field defaults from the employee record (checked for salaried employees, blank for hourly employees). Note that if this entry is designed to pay a salaried employee an additional amount (such as a bonus), you must blank this field by double-clicking on it.
Extra?
If these hours are an "extra" (not explicitly included in a contract), check this box (by double-clicking or pressing the Spacebar). Doing so flags these hours as eligible for invoicing as a contract extra.
WC Category:
This field normally defaults from the Employee record if the time entered is for an employee working on an ‘office’ Job. It will also default from the Employee record if this an ‘office’ employee working on a ‘field’ job.
The default WC in the Employee record may be overridden by the Worker’s Comp Category (if any) specified in the Job Cost Category record. If you maintain Worker’s Comp Categories for multiple states, a line should be entered for each state. The system will use the WC State field (in the job record) to determine which Workers Comp category to use for each journal entry for field employees.
Click the Magnify Button to see the following fields.
Bonus Amount:
This field enables you to pay a bonus or commission to your employees. If this field is completed, the Salary box must be blank. Since a Bonus should never be entered on a line which also records hours, validation prevents the user from entering hours and a Bonus on the same line.
In addition, this field would be used to pay commissions: these would be calculated manually, and the net amount recorded in this field. See Bonus Payroll Checks for additional details.
For large or year-end bonuses, the optional Federal and State Tax Rate fields may be completed to tax the bonus at the flat rate specified by the taxing authority.
Federal Tax Rate:
State Tax Rate:
These fields provide a flat rate override to the Federal / State Income Tax rate brackets in the Employee's Federal (FED-M or FED-S) and State Tax Tables. These fields are intended to be used for Bonus pay only. If these field are blank, the applicable Federal / State Tax Table will be used as before.
Important Notes On Tax Override Usage:
1. The overriding federal and/or state tax rates are applied directly to the Bonus Amount with which they are associated. Taxable wage reductions (125, 401k, etc) are NOT applied to the Bonus Amount before computing FIT/SIT using the special tax rates.
2. Taxable wage reductions will eventually reduce the Taxable Wages so payroll reports, including W2s, will have the correct info.
Consider the example where an employee received a $10,000 bonus with 20% special FIT tax rate, 10% special SIT tax rate and 5% 401k deduction. In the event special tax rates have been specified, the following is the order in which the calculations occur:
Gross Wages = $10,000
FIT = $2,000 (10,000 x .2)
SIT = $1,000 (10,000 x .1)
401k = $500 (10,000 x .05)
Taxable Wage = $9,500 (10,000 - 500)
Revenue Rate:
The rate at which you will bill the customer. The field defaults from the Labor Rate field.
TechAnywhere Source Rn: Technician Id
If these fields are completed, this record/line was created/revised from TechAnywhere.