Labor Journal Viewer


Create/maintain the list of Payroll time card entries.


Time applicable to specific Work Orders may be entered in this journal or directly on the Work Order's Labor tab.

Credit Hold Work Orders: A Credit Manager must clear the Credit Hold flag on a Work Order before time or materials may be added to it from the Work Order or Labor Journal.

For existing entries, the system checks employee/payroll combinations for existing payroll checks. This is done in order to ‘lock down’ labor journal entries after the payroll check is printed.

If the Payroll Period is Active, but the Prior Period Accrual Period is Inactive, the user is prevented from changing a line when the Date falls in the Prior Period Accrual date range. 

If Time Review for TechAnywhere time is enabled, a user may access the Labor Journal, and save the entry to mark the time as reviewed. Time may also be approved from the Word Order Revenue tab by right-clicking on a line. No special user attribute is required: all that is needed is for someone other than the tech to ‘touch’ the entry. See Registry Labor Journal (sys-viewer-vlbrjrnl) for details.

Important Fields:

Note: this Help Topic lists the standard configuration of all fields that may be included in this record. If you are using a customized system, the fields displayed on your screen may not exactly match the fields described in this Topic.

This viewer is divided into two sections. The upper section contains the basic transaction header information. The lower section displays the Hours item (time card) detail. Clicking the Other tab enables you to enter Other expenses such as mileage. Click on one of the following buttons for detailed information.

image\btn_Hours.gif image\btn_Other.gif image\btn_Time_Log32.gif


Labor Journal Registry Entries

IIf the user enters a Work Order Id on any of the detail tabs, the system will default in the first piece of equipment on the Work Order’s Equipment tab UNLESS this behavior is disabled via registry (see Registry Option Global Settings - Do Not Default Equipment Id).

Upper Section:

Main Tab

Employee Id:
Enter the employee this journal entry is for (or double-click to select from your firm's list of employees). This field cannot be changed after detail lines have been entered. The user is warned when a terminated employee has been selected.

Entered By: Date Entered: Time Entered:
These display-only fields are maintained by the system based on your user Id and the system date and time.

Total Hours:
The total number of hours to be included on this journal entry. The display-only Total Hours Entered: field maintains a running total of the hours entered in the lower (detail) portion of the screen. These figures must match or you will not be allowed to create or modify this journal entry.

Pay Period Id:
The Pay Period flagged as ‘default’ will be loaded when you create a new journal entry. To select a different period, enter its Id, or double click to select from a list. The display-only Period Start and Period End Dates will appear when a Pay Period is selected.

Validation is performed on a line by line basis to ensure that the Accounting Period is active (if the Effective Date falls within the Accounting Period) and that the Accrual Accounting Period is active (if the Effective Date falls within the Accrual Accounting Period).

Validation also prevents changing the Payroll Period on an existing entry from one that has Accrue to GL enabled to one with Accrual to GL disabled and vice versa.

Effective Date:
This field provides the default Effective Date for the line item detail. When the Payroll Period defaults in or is changed, the parent Effective Date will be changed if needed to ensure it falls within the selected Pay Period.

You may enter the effective date in mmddyyyy format (or double-click to access the Calendar viewer). When you save this record, the system will verify that the Effective Date falls within the date range defined by the Pay Period record.

Transaction Description:
This optional field may be used to provide a description for this transaction. It will provide a default description (for reporting purposes) it the Description field if the transaction detail is not completed.

Transaction Id:
If you are creating a new transaction, this Id will be generated for you where you save the record. If you wish to correct or reverse an entry, enter its Id.

Period Start Date: Period End Date:
These display-only fields default from the information specified in the Pay Period record.

Labor Rate Id:  Pay Type Id:  
Earnings Group Id:  Deduction Group Id:  WC Category Id:
These display-only fields default from the Employee record. However, if you are entering time for a Prevailing Wages Job, the values found in the EMP tab of the Job record will override the default Earnings Group, Deduction Group, Labor Rate and Pay Type when making individual line item entries. Prevailing wage overrides will only be implemented when the cost code type is set to field.

Display Fields – Summary of Time Entered:

Transaction:  Reg – OT – DT – Other – Total
Pay Period:  Reg – OT – DT – Other – Total
These fields provide a summary of time entered on this transaction and for all Labor Journal transactions for this Pay Period and Employee (hours entered on the Work Order Labor tab are not included in this summary. The hours are categorized based on the new Category field in the Pay Type Record. Note that the Transaction hours in the summary is set to zero when the transaction's Next Id is not blank.

To approval an 'Approval Required' Labor Journal entry, correct the entry as needed and then click the Approve Time button. If all the issues have been corrected, the time will be posted to Job History and the user will be asked to confirm the change.

Approval Required:
The Approval Required field may be set in one of two ways:

A registry has been enabled to allow failed time messages from TechAnywhere to be written to the Labor Journal where they may be corrected and approved so that they will be posted to Job History.

For certain customizations, the Time Entry Approval Required field is exposed in the Employee record. Time entered in TimeAnywhere or the Labor Journal for employees that Require Approval will must have a Time Entry Admin user approve the entries. In this case, the Approve Time button can be used by a Time Entry Admin user to approve transactions when necessary.

Filtering Approval Required Entries:
The 'Approval Required' Labor Journal filter range should be set to Y to filter on Approval Required transactions.

Entries that will not be Approved:
If an entry will not be approved, delete all Labor Journal detail lines, set the Total Hours to zero, and then mark the transaction approved.

Approved By, Approved Date and Approved Time
These fields will be set then the time is approved.

 If an employee's pay (earnings) rate was changed mid-pay period, clicking the new Reset Rates button automatically recomputes each line in the selected Labor Journal entry, and asks the user to confirm the change.  

Security Id:
If multiple location security is implemented on your centralized database system, this informational field displays the Security Id of the local user that created this record. If multiple location security is not implemented on your system, or if this record was created by a global user, this field will be blank.


This release Implements a new GLH parent tab in journals that post to GL History. This tab displays the GL History postings associated with the selected transaction. The following columns appear on this tab:

Account - Account Name - Entity
Period – Company - Security
I/C (Yes if this post was generated by Intercompany Processing, No if not)
Journal - Trx Id – Date - Trx Count