PO - GL Account Defaults for Accounts Payable

Areas of Setup:

Inventory Group - GL Inventory Asset Account 

Job Cost Category - GL Expense Account 

*Vendor - GL Expense Account (contact tab)  

Vendor - OTHER RATE ID - see exceptions below 

Notes:

All GL Entities come from the Job Cost Code unless keyed/overridden by user.

If no Job, GL Entity will pull from GL Entity in Inventory Group for Inventory items

PO General Tab
if no Job Cost Cat entered, pulls Vendors GL Expense Account (if setup) when user does CTRL-O to add new line. However, Job Cost Category is required when using a JOB or WORKORDER and may wipe out vendors default GL Acct unless Job Cost Cat setup with no GL Account #.

PO with NO JOB, NO WORKORDER...

Inventory tab –

Pulls Item’s INVENTORY GROUP, GL Inventory Asset Account regardless of Job Cost Category entered

General tab –

Uses GL Account from Job Cost Category

If OTHER RATE id entered, pulls Job Cost Category from OTHER RATE id

May use Vendor GL Expense Account (if setup) when line is added (see Notes)  

PO with WORKORDER ID

Pulls Job / Job Cost Code from Workorder

Inventory tab

Required to use Job Cost Category, AND has no impact on Inventory QTY OH-Hand when Job QTY is entered

General tab

Uses GL Account from Job Cost Category

If OTHER RATE id entered, pulls Job Cost Category from OTHER RATE id

PO with JOB ID

Inventory tab 

required to use Job Cost Category

AND has no impact on Inventory QTY ON-Hand when Job QTY is entered

General tab 

Uses GL Account from Job Cost Category

If OTHER RATE id entered, pulls Job Cost Category from OTHER RATE id

Exceptions:

On Inventory tab, using PRIMARY VENDOR established in Item record (purchasing tab) the Job Cost Category from Vendor's OTHER RATE ID will default.