Payroll Check Report


This report produces the Payroll Checks used to pay your employees. Direct Deposit Advice will also appear on this report for employees set up for Direct Deposit rather than live paycheck. A voided check stub displaying the first three direct deposit accounts will be produced, and a check number will be used. Note that if more than three active direct deposit accounts are specified in the Employee DDEP tab, the third line of direct deposit will summarize the remaining account information.

Paid time off (by pay time) will also be printed on the pay stub.

This function excludes employees whose Security Id does not match the Security Id of the user running Report PR Checks.

PR Checks in a Multi-User Environment:
The system prevents users from doing multiple simultaneous check runs for the same GL / Entity combination. Compute Payroll ignores employees with in-use PR data (if a PR Check is being run for that Employee, they will be skipped by Compute PR).

Direct Deposit Payroll checks: Only the last four digits of the employee’s bank account number (used for direct deposit) will now be printed on the PR check stub; the other digits will be replaced by *s. 


After you complete the fields and click the Go button, the system will ask you to confirm that the checks printed correctly. After you click Yes, the system will then display the Check Print Checklist. At this point, you can decide whether to post the transaction, void the transaction, or reuse the check.

Validation prevents the user from closing the Payroll Check Checklist (which appears after the user has confirmed the print) by clicking the Windows Red X, abandoning the check run. If the user clicks the Red X, he will be informed that "This process cannot be canceled."  After clearing the message box by clicking Ok, the user must then choose to Post, Reuse or Void the checks, and then click Go.

When Payroll is posted to the General Ledger (after printing payroll checks) employee names and id's will not be included in the transaction detail. This preserves employee confidentiality on GL reports.

After the Direct Deposit Advice has successfully been printed, the Report EFT (Generate EFT Register) function should be run to produce your ACH file.

Bonus Checks: Click Bonus Payroll Checks for details.

Registry Entries:

Registry Entry Payroll Check

Report Description:

PR Checks will be printed on an 8.5" x 11" form with dual stubs at the top and bottom. Wage detail will appear on the stubs.

Fringes will also be printed on the stubs if an Earnings record is marked as Fringe, and the Fringe on Check box is checked. Typically, this option is used in conjunction with union payroll packages to verify to the employee that the fringes specified in their contracts are being accounted for.

Reimbursables (if applicable) will be listed in the Recap section of the stub.

The Payroll Period Start and End dates, and the Check Date, also appear on the Recap portion of the Payroll Check stubs.

The check label "Various" will be used when the number and type of Pay Types on the check stub exceed the available space.

If for a particular payroll run an employee has the following PTO types (Holiday, Vacation, Sick, Personal). The results on the check stub for labels may be something like Holiday, Vacation, Various. This is also true for other pay types and deductions as well.

Important Fields:

Report Options:
The Report Options selector pane controls how the report will be output. Click Report Options to learn more.

Verify that your check stock is loaded in the printer and that the correct printer is selected before proceeding.

Payroll Period Id:
Required. Enter a valid Payroll Period Id or double-click on this field to select from a list. The Start and End Check Date display-only fields will be filled in when this Id is entered.

GL Entity Id:
If your company departmentalizes or uses profit centers for paychecks, enter the appropriate GL Entity to be credited or double-click on this field to select from a list of Id's. Note that the system uses the combination of GL Entity and GL Account Number when determining the check number sequences; a specific GL Account might have checks 1,2 and 3 for GL Entity 1, checks 1,2,3 and 4 for GL Entity 2, and so on. Therefore, depending upon how your company data is set up, you would most likely always specify a GL Entity, or never specify a GL Entity.

GL Account Id:
(Required.) The bank (cash) account on which payroll checks are drawn. Double-click on this field to select from a list of Id's. When you enter the GL Entity (if used) and GL Account Id's, the system will automatically default the next sequential check number (the last number that you used for this GL Account/Entity combination plus 1).

Check Date
(Required.) The date as it will appear on the check(s). Press the Spacebar to enter today's date, or double-click to display the calendar viewer. Note that this date must fall within the range specified by the display only Start and End Check Date fields.

Check Number:
The number of the first check to be printed for this range. If you have run checks for this GL Entity/GL Account combination before, the check number will default to the last sequentially used number plus 1. The user may change the Check Number if needed. However, if a gap exists between the last check printed for this GL Account Id/GL Entity and the Check Number that you fill in (e.g., you fill in 150, and the last check printed was 144), the system will alert you that no checks may be issued in the future for numbers within the gap (e.g., 145-149) in addition to the checks that you actually print. Similarly, the system will alert you if the check number that you entered has already been used.

Employee Id:
To print a check for a specific Employee, enter the Id. Several Employees may be listed by entering their Id's separated by commas (1028,1376,2645).

Branch Id:
If you enter a Branch Id in this range field (or double-click on this range to select from a list of branches), only Payroll checks for this Branch will be include in the check run.

This report supports the Hard Block logic (implemented by the BranchFilterWithHardBlock global settings registry option) in this version.  The Hard Block is maintained regardless of how the Branch filter range is set.

All Checks - Physical Checks - EFT Checks
This field may be used to separate EFT and Physical Checks. The All Checks option prints both Physical and EFT checks.  Select Physical Checks to only print live checks, or  EFT Checks to limit the run to EFT's.

Executive Payroll:
If you are an Executive Payroll user, this field will default to Y; to print checks for all employees (Executive or not) clear this range.

If your user record is not flagged as Executive Payroll, you will only be able to print checks for other non-Executive users.

Important Buttons:

image\SKIN1_Go.gif After verifying that the check stock is inserted in the printer, click this button to print the checks.