Click the Magnify button to display/edit all fields for this line.This screen displays the Billing Items for this Job. Typically, it is used to enter the next invoice amount for fixed fee/contract billing.
Set the Next Contract Amount to $500 so that a Fixed Fee contract may be billed.
Required for fixed fee billing.
Click the Magnify button to display/edit all fields for this line.
Billing Item Id:
This display-only field is maintained by the system. Only Billing Items / Change Orders for this Job will appear.
Bill Item Description:
This field defaults from the Billing Item record and would generally not be changed in this function.
Original Contract: C. O Amount:
These fields default from the Billing Item record and would generally not be changed in this function.
Earned%
For fixed fee/contract billing. Entry in this field is denied unless the Billing Item's Fixed Fee box is checked. Since Billing Items for GMP Contract Jobs are NOT Fixed Fee, this field cannot be changed GMP Contract Jobs.
Next Invoice Contract:
For Fixed Fee billing, enter the next amount to be billed.
These fields may be also be adjusted for GMP type Jobs. For example, the CO Amount might be changed if additional work was found. Changes to these fields are validated against the Job's GMP Contract Total field. The sum of the C.O. Amount and Original Contract Amounts may not exceed the GMP Contract Total.
Next Invoice Stored Material:
This field is used to record Store Material for AIA Billing. Contact your Data-Basics Support Representative for details on invoicing formats to support this information.
Retainage %
When the Retainage Percent is changed, the system will recalculate the retainage for this job.
OK to Bill?
This field defaults from the Billing Item record. If it is checked, this item can be billed. Clear this box to put an item on hold.
Fixed Fee Billing? Allow Extras? Fee Taxable?
These fields default from the Billing Item record and would generally not be changed in this function.
Next Invoice Retainage:
The Retainage amount that will be held back on the next invoice; this is based on the Retainage Percent, the Next Invoice Contract, and the Retainage option selected.
Retainage Options
Five options are provided: Normal, Current, Hold, Manual and Release All. The option name in use will appear to the right of the Next Inv. Retainage field.
‘’Normal‘’ is the default SAMPro behavior – the Total Invoiced times the Retainage %. If the user wishes to adjust the Retainage percent, clicking the "Normal‘’ button will recompute the Next Invoice Retainage field.
‘’Current" means apply the Retainage % to the Next Invoice Total only.’ This allows the user to lower the Retainage % without releasing previously held retainage values. To switch to this option, the user must push the button labeled Current.
Hold means no more retainage should be withheld but DOES NOT release previously held retainage values. To switch to this option, the user must push the button labeled Hold.
"Manual" indicates the user has manually entered a value in the Next Invoice Retainage field and tabbed out of the field. No button is required for this option
Clicking the ‘’Release All button sets the Retainage % to zero and computes:
Next Inv. Retainage = (Retainage Invoiced-to-Date)x(-1)
This action would normally occur at the end of the job when it’s time to send the final bill: the word ‘Normal’ will appear next to the Next Inv. Retainage field.
Invoice Description
This field defaults from the Billing Item record. As many lines of the Invoice Description will be printed on the invoice as are provided for in your invoice format. The first line of this field will also appear on the AR Customer History report. Any changes that you make to the Invoice Description here will be copied to the Invoice Description in the Job Billing Item record.