Registry W2 Printing (sys-report-rw2)


Copy A of SAM Pro supports the printing of a W3 report as a part of the Copy A functionality. This registry entry is required to print the W3 fields

Testing Your Registry Entries
The system does not verify the validity of registry entries. Be sure to test your registry entries after completing them to verify that they are functioning correctly.

Setting Values are Uppercase-Lowercase Sensitive:
The Setting Value is case-sensitive: be sure that you enter the value exactly as specified in the documentation. If the documentation specifies a value of true, do NOT enter True or TRUE.

Related Registry Entries:

See Registry W2 Entry for details on setting the default W2 printer and other required entries for W2 and W3 printing.

In addition to the registry entries described in Registry Entry Federal and State EIN for the W2 report itself, and for Federal and State EIN information, you must also create Registry Companyname and Registry Companyaddress entries to ensure that the information in W2 box c prints correctly.

Important Fields:

Id:  sys-report-rw2

Options to Set W3 Contact Information

Setting Key: W3ContactPerson Setting Value: Firstname Lastname

This option defines the name to be printed in the W3 Contact Person box (e.g., W3ContactPerson=Joan Doe).

Setting Key: W3EmailAddress Setting Value: emailaddress

This option defines the email address of the contact person; it will be printed in the W3 Email Address box.

Setting Key: W3Telephone Setting Value: ### ###-####

Setting Key: W3Fax Setting Value: ### ###-####

These numbers will be printed in the W3 Telephone Number and Fax boxes. Note that 2 spaces are required between area code and phone number, and that parentheses are not included in the registry option!

 Right: 216 663-5600

 Wrong: (216) 663-5600

Do Not Print Employer Address

Setting Key: W3PrintEmployerAddress Setting Value: No

If present, this option turns off printing boxes e,f,g on the W3 that list the Employer’s EIN, Name and Address. This registry option should be set if a preprinted label will be used on the W3.

W-2 Support for Insurance Fringe Reporting.

Setting Key: ExcessInsurance Setting Value: EmployeeFringePaid

When this entry is set, treat the Employee's W2 Fringes Paid field as the value for the Excess Insurance. This change is supported by the W2 Magnetic Media reporting also.

Copy 2 Residual Tax

If Residual Tax Withholding is used, Local wages may be overstated on Copy 2 of the W2's. The following new registry entry will omit the print of Local Line 2 on the W2's.

Id: sys-report-rw2

Setting Key: OmitCopy2LocalLine

Setting Value: true   (default is false)

Registry to Process 'Other' Tax Tables as 'Local'

Some customers are configured to use Local Tax Authorities for Counties and Other Tax Authorities for Cities.  This registry should be enabled to include Cities (flagged as Other) in the W2 Copy 1 & Copy 2 for localities.

Id: sys-report-rw2

Setting Key: ProcessOtherAsLocal  Setting Value: true   (default is false)

Additional Functionality

To implemented Dependent Care Benefits (Box 10), the User 1 field in applicable Deduction Records must be set to DC.

In previous releases, users could implement SDI (Box 14 on form W-2) by setting the User 1 field in the applicable Tax Authority to SDI.

Now, the system now uses the Tax Table to handle unemployment insurance, disability, etc. more generically. The Tax Table User1 fields now may be used to specify the titles for unemployment, insurance, disability, etc. Only the Box 14 description should be entered, i.e FLI,TDI or SUI in the User1 field. Note that the previous Tax Authority functionality is still supported.