This registry entry is required if you will be filing your Federal W2’s electronically (as magnetic media) via the Report W2 Electronic Files. Registry options (listed below) may be used for the state of Oklahoma and the city of Philadelphia.
This registry is also used by the Report W2 Electronic Files (Maryland) - see the Additional Settings for Maryland State Filing section of this document.
Test Your Registry Entries
The system does not verify the validity of registry entries. Be sure to test your registry entries after completing them to verify that they are functioning correctly.
Setting Values are Uppercase-Lowercase Sensitive
The Setting Value is case-sensitive: enter the Value exactly as specified in the documentation. If the documentation specifies a value of true, do NOT enter True or TRUE.
A related registry entry, Registry Entry W2 Electronic Filing Report, must also be completed for state filing (including Maryland) and federal filing.
The Registry Entry Federal and State EIN and Registry Company Name Entry must be also be set correctly.
The most recent copy of RW2EF.rpt must be imported into your for database.
If you will be submitting W2's to the State of Maryland, the report file RW2EF-MD.rpt must also be installed.
If you will be submitting W2's to the State of Pennsylvania the report file RW2EF-PA must also be installed.
See Report W2 Electronic File for instructions on running this report. See Report W2 Electronic File (Maryland) for details on the Maryland report.
Id: sys-w2-ef
The following Setting Keys are required, regardless of whether you enter any company information in the corresponding Setting Value.
Important: Do NOT Include commas in any of the Settings Values.
Setting Key: raPIN Setting Value: you must register and obtain this code from the SSA
Do not cut and paste the PIN from a website or email; enter it manually so that no stray characters are transferred
Setting Key: raCompanyName Setting Value: your company name
Setting Key: raCompanyLocationAddress Setting Value: your street address
Setting Key: raCompanyDeliveryAddress Setting Value: enter the street address
Setting Key: raCompanyCity Setting Value: enter the city – this field is required
Setting Key: raCompanyState Setting Value: use the 2-character postal code
Setting Key: raCompanyZip Setting Value: 5 digit zip code
Setting Key: raCompanyZipExtension Setting Value: 4 digit extension
Setting Key: raSubmitterName Setting Value: first and last name of person submitting the file
Setting Key: raSubmitterLocationAddress Setting Value: enter the street address
Setting Key: raSubmitterDeliveryAddress Setting Value: enter the street address
Setting Key: raSubmitterCity Setting Value: required
Setting Key: raSubmitterState Setting Value: use the 2-character postal code
Setting Key: raSubmitterZip Setting Value: 5 digit zip code
Setting Key: raSubmitterZipExtension Setting Value: 4 digit extension
Setting Key: raContactName Setting Value first and last name of person submitting the file
Setting Key: raContactPhoneNumber Setting Value: required
Setting Key: raContactPhoneExtension Setting Value: if applicable
Setting Key: raContactE-Mail Setting Value: email of the contact at your firm
Setting Key: raContactFax Setting Value: fax of the contact at your firm
Setting Key: raProblemNotificationCode Setting Value: enter 1 for email or 2 for postal notification
Setting Key: raPrepararCode Setting Value: L
Setting Key: reEmployer/AgentEIN Setting Value: do NOT include a hyphen in the EIN
Setting Key: reEmployerKind Setting Value: N
This entry is REQUIRED for federal processing; the value will default to blank if no entry is made. This field may be blank for Maryland reporting.
Most companies will use a Setting Value of N; if your organization is tax exempt or a government agency, the following other options are available:
F – Federal Government
S- State and Local Government
T – Tax exempt Employer
Y – State and Local Tax Exempt Employer
N – None Apply
Note: complete the following Employer options as you did for your company:
Setting Key: reEmployerName Setting Value:
Setting Key: reEmployerLocationAddress Setting Value:
Setting Key: reEmployerDeliveryAddress Setting Value:
Setting Key: reEmployerCity Setting Value:
Setting Key: reEmployerState Setting Value:
Setting Key: reEmployerZip Setting Value:
Setting Key: reEmployerZipExtension Setting Value:
Note: Additional registry options may be needed if the submission is for a foreign country submitter. Please consult your Data-Basics support representative and the Social Security publication for details.
The following additional settings are required by the Maryland state report. A special version of this report, Report W2 Electronic File Maryland (RW2EF-MD.rpt) should be used for Maryland.
Setting Key: reMDCentralRegistrationNumber Setting Value: obtain this code from Maryland
Eight-digit Maryland Central Registration Number (Tax Withholding Account Number).
Setting Key: rvRepresentativeName Setting Value first and last name
The individual authorized to certify the filing of this report.
Setting Key: rvRepresentativeTitle Setting Value title
Enter the title of individual authorized to certify this report.
Setting Key: rvRepresentativePhone Setting Value: required
Enter the phone number of the individual authorized to certify this report (1234567890).
Setting Key: rvNAICSCode Setting Value: a valid NAICS Code
The North American Industry Classification System (Business Activity Code) for your company. Enter a 6 digit code.
The revised Report W2 Electronic File (RW2EFb72vb105.rpt) dated 2018-02-16 or later is required for this functionality. To support Philadelphia Electronic W2 filing the following additional registry options must be enabled:
Id: sys-w2-ef
Setting Key: reEmployerContactName Setting Value First Name Last Name
Setting Key: reEmployerContactPhoneNumber Setting Value:
Enter the area code and phone number without parentheses or hyphens.
Setting Key: reEmployerContactPhoneExtension Setting Value: if applicable
Setting Key: reEmployerContactEMail Setting Value: email of the contact at your firm
Setting Key: reEmployerContactFax Setting Value: fax of the contact at your firm
Setting Key: rsStateControlNumber Setting Value: as supplied by the state of PA
NOTE: The registry entry for rsStateControlNumber should only be enabled for Philadelphia W2 reporting. This registry must be disabled when generating electronic W2s for other authorities.
The revised Report W2 Electronic File (RW2EFb72vb105.rpt) dated 2018-02-16 or later is required for this functionality. To support Oklahoma State Electronic W2 filing the following additional registry options must be enabled:
Id: sys-w2-ef
Setting Key: rsOKWithholdingAccountNumber
Setting Value: as supplied by the state of Oklahoma