Print the checks.This report enables you to print for check for various types of garnishments that you have withheld from your employee’s pay (child support payments, for example), as well as for deductions such as United Way.
Disposable pay calculations for US and Canadian Payroll users where the garnishment is a percentage of disposable pay are based on the settings of the Disposable Income fields in the Deductions records.
This report must be run after your regular payroll checks have been printed. Validation prevents the user from closing the Checklist (which appears after confirming the print) by clicking the Windows Red X, abandoning the check run. If the Red X is clicked, the message "This process cannot be canceled" appears. After clearing the message, the user must choose to Post, Reuse or Void the checks, and then click Go.
The applicable fields in the Employee record’s Deduction tab must have been added to enable this processing provide check printing/processing capabilities for Employee PR Deductions.
If your deductions checks are printed for each employee or vendor, the detailed deduction information may not all appear on the check. In this case, the Report PR Miscellaneous Deductions Check Detail function should be run for any checks that require additional detail; see Report PR Deductions Check Detail for further information.
When Intercompany is enabled, validation ensures that a Company must selected and the GL Entity completed when the report is run.
The Void PR Check function is used to void PR Miscellaneous Deduction checks.
If an Employee Check associated with one or more Payroll Miscellaneous Deduction Checks (PRMD), the system will issue a warning to the user and let them decide whether or not to continue. In this case, voiding the 2nd set of garnishment checks (that might be produced after the employee’s check is rerun) should be part of the user’s process. As long as the garnishments are the same, a second set of garnishment checks wouldn't be required. Therefore, in that case, the user wouldn't have a second set of garnishment checks to void. A potential problem occurs if the garnishment checks can't be voided but the amounts have changed due to the voided and recomputed payroll. In that case, the user will be required to submit the net difference on a manual check or ask for a refund in the event of an overpayment.
This function supports GL Debit and Credit posting for Deductions withholding (PR Check) & relief (PRMD Check) using the following GL Entity posting precedence:
1. As per Employee GL Entity reference if present, else
2. As per Deduction Code GL Entity reference if present, else
3. As per Respective Check processing "Bank " GL Entity referenced
Payroll Period Id:
Required. Enter a valid Payroll Period Id or double-click on this field to select from a list. The Start and End Check Date display-only fields will be filled in when this Id is entered.
GL Entity Id:
The system uses the combination of GL Entity and GL Account Number when determining the check number sequences. Depending upon how your company data is set up, you would most likely always specify a GL Entity, or never specify a GL Entity.
GL Account Id:
(Required.) The bank (cash) account upon which your deduction checks will be drawn.
Check Date
(Required.) The date as it will appear on the check(s). Press the Spacebar to enter today's date, or double-click to display the calendar viewer. This date must fall within the range specified by the display only Start and End Check Date fields.
Check Number:
The number of the first check to be printed for this range. If you have run checks for this GL Entity/GL Account combination before, the check number will default to the last sequentially used number plus 1. The user may change the Check Number if needed.
Employee Id
If you enter an Employee Id, checks will be limited to Vendors being paid by this employee – however, these Vendor checks will include sums from other employees, if applicable.
Vendor Id:
This range enables you to select the Vendor or Vendors that you wish to print checks for.
Branch Id
If you enter a Branch Id in this range field (or double-click on this range to select from a list of branches), only Deduction checks for this Branch will be include in the check run.
This report supports the Hard Block logic (implemented by the BranchFilterWithHardBlock global settings registry option) in this version. The Hard Block is maintained regardless of how the Branch filter range is set.
Cycle:
Enter the deductions cycle that you wish to limit this check run to.
Executive Payroll:
This range will be initial set to Y if you are an Executive Payroll User, limiting this check run to employees that are flagged as Executive Payroll. To run deduction checks for all employees, clear this field.
Print the checks.