Report PR Export creates a text file that Paycor will use to generate paychecks. A report for the user to review/file will also be printed.
This functionality requires that a vrgstry.cus file with the necessary permissions be in place. It may be necessary to run Start Update Functions to see this report. Note that this report is part of the image itself and does not have to be imported into the database.
The report function Report PR Export must be run AFTER the Compute Payroll function is run for the desired Payroll Period.
The report will be saved in the directory specified in the sys-pr-export registry as PAYCOR-payrollperiodid.txt (for example, if the payroll period id was 10June, the filename would be PAYCOR-10June.txt).
Important Note on Paycor PRS Codes:
In order for the data in the PR Export Report to be interpreted correctly, the appropriate codes (consult your Paycor documentation) must be present in your data – either in the PRS fields in the Tax Authority, Pay Type, and Other Rate records, or as the Id’s of these record (the record Id will be used if the PRS field is blank).
To Skip Hours Sent to Paycor:
To skip the hours sent to Paycor for a specific Pay Type, enter <skip> in the Pay Type’s PRS Code field.
Click Registry Report PR Export for details on the registry entry required for this report.
Payroll Period:
Enter the Payroll Period you wish to run the report for. This field is required.
Employee Id:
An Employee Id or list of Employee Id’s may be specified if you wish to filter this report to specific employees.
Executive PR:
If you are an Executive Payroll user, this field will default to Y; to run this function for all employees (Executive or not) clear this range. If your User record is not flagged as Executive Payroll, you will only be able to run this function for other non-Executive users even if you clear the filter.
Emp #
This column is pulled from the Employee Id.
Reg Hours
Hours entered for this Employee with a Pay Type using the Category ‘Regular’ will be listed in this column.
OT Hours
Hours entered for this Employee with a Pay Type using the Category ‘Overtime’ will be listed in this column.
Coded Hours
Hrs Code
Hours entered for this Employee with a Pay Type using the Categories ‘Doubletime’ or ‘Other’ will be listed in the Coded Hours column. If the PRS Code is set in the Pay Type record, it will be used to complete the Hrs Code column; if the PRS Code field in the Pay Type record is blank, the Pay Type Id will be used to set the Hrs Code column.
Note: the PRS Code should NOT be set for Regular or OT Pay Types.
Errngs1
Ern Cde 1
The Errngs1 column is only set for bonuses (Labor Journal entries with Earnings but with NO hours) and for Labor Journal reimbursable entries recorded on the Labor Journal Other tab. For reimbursables, the Ern Cde 1 column is set from the PRS Reimb Code (if completed) in the Other Rate record. For Bonuses, the Pay Type PRS Code: field (if completed) will be used to set the Ern Cde 1 column; otherwise, the Pay Type Id will be used.
Exc Rate
This field displays the base rate for Regular, Overtime and Hours. Note that the rate for Overtime Hours and Coded Hours is NOT marked up in this report: it will be handled by Paycor.
Exc Dept
This column specifies the local Tax Auth this line is associated with. If the PRS Tax Code is set in the Tax Authority record, it will be used to complete the Exc Dept column; if the PRS Tax Code field in the Tax Authority Type record is blank, the Tax Authority Id will be used to set the Exc Dept column.