Start Release Recurring AP Journal


This function is used to generate actual AP Journal Entries from the Recurring AP Journal templates.


This function would be run to implement your Recurring AP transactions. Only those Recurring Entries with an eligible date range will be generated.

Validation rules prevent each Recurring AP Journal record from being released and run more than once per accounting period. 

Important Fields: Initial Range Screen

Posting Accounting Period:
Enter the Accounting Period for the AP Journal. This must be an active period.

Effective Date:
The Effective Date AP Journal entry (ies). The Effective Date must fall within the range specified by the Accounting Period.

Note: Effective Date may be Overridden
If the Day (0-31): field in the Recurring AP Journal record is set to a non-zero value, it will override the Effective Date that you enter in this function.

If the Day value is zero, then the Effective Day of the generated AP Entry will be set from the Effective Date that you select in the Release Recurring Journal range screen. 

If the Day value is not zero, it will override the Effective Date of the Release function. If this date doesn't fit within the Accounting Period Start/End Dates (for example, you are releasing AP Journals for February, and the Days field is set to 31), then the system will adjust the Date to fit (e.g., February 28 or 29).

Cycle Code:
Enter the Cycle Code for the Recurring Journal templates you wish to release. Do not leave this field blank unless you want all cycles to be released or you are not using cycles.

image\go.gif Click the Go button when the range screen is correctly completed. When you do so, the system will display a list of recurring entries to generate, based on the parameters that you entered. At this point, you can select the ones that you wish to generate.

Important Fields: List Screen

This field enables you to select which recurring entries should be generated. A check appears in the Do field if an item is selected; by default, no recurring entries are selected. Double-click on the Do field to select or deselect an item (or press the Spacebar when the caret appears on this field).

EFT/Credit Trx Id:
If a Transaction Type of EFT or CR/DB Card is selected, enter the appropriate number.

Recurring (Journal Id) Start Date: End Date: Code Cycle: Description:
Transaction: Transaction Type:
The above fields are displayed for informational purposes so that you can verify which entries should be generated. If the Transaction field is completed, this entry has already been generated. You will not be able to generate another entry for this Accounting Period if the transaction has a status of Posted.

Important Buttons:

Click the Check button to check (select) every item on the list.

Click the Clear button de-select every item on the list.

  Click Go to generate the selected AP Entries.