Worker's Comp State Viewer

Purpose:

Create and maintain the Worker's Compensation State records for each state in which your firm is insured for Worker's Compensation.

Example:

Ohio, New York, etc.

Usage:

Required for Payroll.

Referenced in Record: Workers Compensation Category.

Registry:

Use Control Records' GL Entities for PR Deductions, Earnings, Taxes, etc,.Instead of Employees'.

Important Fields:

Note: this Help Topic lists the standard configuration of all fields that may be included in this record. If you are using a customized system, the fields displayed on your screen may not exactly match the order or status (required, optional, default, display-only, hidden, etc.) of the fields described in this Topic.

State Id: (10 character)
Typically, the two-character postal code of the state (e.g., OH, NY, KY, etc.) plus an operating company/division identification if needed. This field is required.

Description: (40 character)
The name of the insurance provider (e.g., Ohio Bureau of Worker's Compensation).

Security Id:
If multiple location security is implemented on your centralized database system, this informational field displays the Security Id of the local user that created this record. If multiple location security is not implemented on your system, or if this record was created by a global user, this field will be blank.

Rate Type:
Select Per $100 (by double-clicking on its radio button or pressing the Spacebar) if premiums are based on each $100 dollars of pay. Select Per Hour if premiums are based on hours worked.

Experience Modifier:(numeric format 00.0000)
Enter the experience modifier specified for your policy. This is used to modify your insurance rate based on your firm's previous track record. The Experience Modifier is multiplied by the Rate (in the Worker's Compensation Category record) to determine the premium for each employee.

Discount %: (numeric format 00.00)
Enter the discount percent (if any) your firm is entitled to because of its size. For example, if your firm is entitled to a 3% discount, you would enter 3.00 in this field.

GL Debit

GL Account Id:
The default Worker's Comp expense account.

GL Entity Id:
In general, this field would be left blank even if you departmentalize since the GL Entity information is generally taken from the Labor Journal transactions. However, if a GL Entity Id has been entered in the Employee record, the debit entries will be applied to this Entity when Compute Payroll is run. If the GL Entity Id field is blank in the Employee record, the system will look to the Workers Comp State record for the GL Entity. If the GL Entity is blank in both the Employee and Workers Comp records, a GL Entity will not be debited or credited.

This behavior may be overridden via Use Control Records' GL Entities for PR Deductions, Earnings, Taxes, etc,.Instead of Employees'.

GL Credit

GL Account Id:
The default Worker's Comp liability account.

GL Entity Id:
In general, this field would remain blank. However, if a GL Entity Id has been entered in the Employee record, the credit entries will be applied to this Entity during Compute Payroll. If the GL Entity Id field is blank in the Employee record, the system will look to the Workers Comp State record for the GL Entity. If the GL Entity is blank in both the Employee and Workers Comp records, a GL Entity will not be credited.

This behavior may be overridden via Use Control Records' GL Entities for PR Deductions, Earnings, Taxes, etc,.Instead of Employees'.

Job Cost?
If this field is checked, the system will make the actual job cost entry from the Worker’s Comp post when the Payroll Check Post is run. 

Cost Category:
By filling in this Cost Category field a specific category for "Direct Taxes" may be selected, if desired. If this field is left blank the cost posts to the category of the "cost line" that the worker's comp applies to.

WC Gross from Prevailing Wages: Exclude Fringes
Workers comp 'wages' typically should not include any amounts related to prevailing wage fringes (entered in the Fringe Rate field of the Job’s Prevailing Wages tab).  Flagging this field excludes prevailing wage fringe rates from worker’s compensation calculations.